Setting up a Meeting Room – Ideas, Inspiration and Check Lists

Setting up a Meeting Room – Ideas, Inspiration and Check Lists

Setting up a Meeting Room – Ideas, Inspiration and Check Lists

Whether you’re setting up a meeting room for the first time or you’re ready to take your meeting room to the next level, we wanted to share a few of our essential meeting room products and must haves. Plus new and inspirational ideas to create a space for those ahh- haa moments! We’ve included lots of handy links so you can click on our product list and browse our meeting room essentials! 

First, let's start with a few meeting tips, so your precious time is productive, collaborative and everybody stay's on track!

  • Decide if you really need the meeting
  • Create a plan and structure to your meeting
  • Establish your objectives and the key outcomes you want to achieve 
  • Publish and distribute the agenda points to your audience a couple of days before the meeting
  • Set Up and arrange the meeting room so everybody is comfortable 
  • Check all of the equipment and technology is working and ready to go
  • Start on time, keep on track, sum up and finish on time
  • Encourage creativity!
  • Expect the unexpected - Allow some time for general chit chat
  • Publish and distribute summary and outcomes after the meeting

Office Supplies to have on hand


White Board Markers 
Flip Chart Markers
Multi Coloured Markers
Note Books
Portable Flip Charts  
Post it Notes  - Various colours and sizes
Tote Tray


Meeting Room Furniture 

Appropriate Table or Modular Meeting Tables
Comfortable Seating
Inspirational Wall Art


Presentation Products to Write On


Glass Boards
Mobile White Boards
Wall Mounted White Boards
Flip Charts
Post-it BIG Notes


Meeting Room Technology and Equipment


Power , Data, and USB Charge Hubs
Built In Power Box
Correct cables and cords for visual, sound, power and data 
Big screen Monitor
Projector Screen 
Video and Phone Conferencing Technology Equipment


Watch this fun video How conference call meetings usually work out

Keep them fresh
Water Bottles
Mints, Lollies or Chocolate
Coffee Machine
Ceramic Cups
Bowl of Stress Balls (stop those fidgety pen clickers!)

Watch this fun video Have you been to a meeting like this?

Previous Post Next Post

  • Tanya Hanrahan